The GPCCC Church Secretary Job description:
Key Responsibilities and Duties:
- Administrative & Reception: Answering the phone, greeting visitors, and sorting mail. Maintain and update the church activity calendar.
- Planning and Organizational Support: coordinating church yearly election events. Supporting quarterly sermon, Sunday school plans and major events (such as Easter, Christmas) . Preparing weekly worship bulletins, newsletters, and flyers.
- Record Management: Updating weekly attendance charts for Sunday service, fellowship, Sunday school, and newcomers. Maintaining accurate records of membership, baptisms, weddings, and funerals.
- Office Operations: Monitoring equipment and supplies usage, coordinating weekly rooms reservation and usage for groups.
- Financial and Administrative Support: Prepare and send out accounts and payable checks weekly.
- Confidentiality: Maintaining strict confidentiality regarding pastoral counseling and personal member information.
Commonly Required Skills:
- Must be a born-again believer and prefer a member of Greater Phoenix Chinese Christian Church. Must have a personal calling to serve within a church
- Effective verbal, reading, and writing in Chinese and English.
- Proficiency in Microsoft Office Suite and Google workspace.
- Strong organizational and communication skills.
- Be flexible, willing to support weekends and holidays as needed
- Supervising part time administrative assistants.
- Ability to work independently and manage multiple tasks.
- Willingness to learn new skills, work as a team player